Peace of Mind Coordination

Designed for couples and clients who want to plan their own event but enjoy the day without worrying about the details, our Peace of Mind Coordination service provides as much or as little support as you need.

Whether you're looking for a 2-hour planning consultation to review your timeline and answer your questions, or on-the-day coordination and partial planning to bring everything together, we're here to ensure your event runs seamlessly so you can be fully present and enjoy every moment.

Planning Consultation

Perfect for those planning their own event and looking for professional guidance before the big day. Together, we'll review your plan, helping you refine the details and identify any potential gaps.

$200 - What's included:

  • Up to 2-hour consultation (via Zoom or in person*)

  • Review of your event plans and timeline

  • Styling advice, including colour palette and setup

  • Vendor recommendations

  • Personalised run sheet

  • Meeting notes with action points

*Travel fees applies

On day coordination and partial planning

Let us handle the logistics so you can be fully present and enjoy your celebration!

4 hours on-site — $640

6 hours on-site — $880

8 hours on-site — $1,120

Extra hour on-site — $120

1h Site visit or rehearsal — $200 incl. travel fees up to 100km round trip from Hamilton Hill

Inclusions

  • Travel fees up to 100km round trip from Hamilton Hill

  • 2x phone consults to run through your plans

  • Creation of a detailed run sheet (with vendor contacts, timings, and inclusions)

  • Personal items recap document (what goes where)

  • Master timeline sent to all vendors as a reference point

  • Email check-ins to confirm final logistics (1–2 weeks prior)

  • Oversee vendor arrivals and deliveries

  • Ensure set-up matches the agreed floor plan and layout

  • Place your personal items (guest book, signage, cake table, etc.)

  • For weddings: Coordinate the ceremony with your celebrant and music provider

  • Be the main point of contact for all vendors and staff (so no one needs to call you!)

  • Keep the timeline on track and manage smooth transitions throughout the day

  • Brief the MC/DJ/band on key timings and special moments

  • Troubleshoot and problem-solve as needed

© Gonzalo Novoa Photography

Book your free 15-minute consultation

Let’s make your planning journey easier — whether you’re exploring on-day coordination or looking for guidance with silk floral designs.

Choose the service that best suits your needs, pick a time that works, fill up your form and we’ll chat through your ideas, questions, and next steps. I can’t wait to connect and help bring your vision to life!