A bride and groom holding hands and celebrating at their outdoor wedding near a marina in Perth, Western Australia, with faux flowers on white pedestals and blue water in the background.

Peace of Mind Coordination

Designed for couples and clients who want to plan their own event but enjoy the day without worrying about the details, our Peace of Mind Coordination service provides as much or as little support as you need.

Whether you're looking for a 2-hour planning consultation to review your timeline and answer your questions, or on-the-day coordination and partial planning to bring everything together, we're here to ensure your event runs seamlessly so you can be fully present and enjoy every moment.

Business professionals networking and engaging in conversations at a corporate event.
A white napkin or paper towel with the words 'hello baby' written in shiny gold cursive lettering, surrounded by small gold stars.

Planning Consultation

Perfect for those planning their own event and looking for professional guidance before the big day. Together, we'll review your plan, helping you refine the details and identify any potential gaps.

$200 - What's included:

  • Up to 2-hour consultation (via Zoom or in person*)

  • Review of your event plans and timeline

  • Styling advice, including colour palette and setup

  • Vendor recommendations

  • Personalised run sheet

  • Meeting notes with action points

*Travel fees applies

On day coordination and partial planning

Let us handle the logistics so you can be fully present and enjoy your celebration!

4 hours on-site — $660

6 hours on-site — $900

8 hours on-site — $1,200

Extra hour on-site — $150

1h Site visit or rehearsal — $200 incl. travel fees up to 100km round trip from Hamilton Hill

Inclusions

  • Travel fees up to 100km round trip from Hamilton Hill

  • 2x phone consults to run through your plans

  • Creation of a detailed run sheet (with vendor contacts, timings, and inclusions)

  • Personal items recap document (what goes where)

  • Master timeline sent to all vendors as a reference point

  • Email check-ins to confirm final logistics (1–2 weeks prior)

  • Oversee vendor arrivals and deliveries

  • Ensure set-up matches the agreed floor plan and layout

  • Place your personal items (guest book, signage, cake table, etc.)

  • For weddings: Coordinate the ceremony with your celebrant and music provider

  • Be the main point of contact for all vendors and staff (so no one needs to call you!)

  • Keep the timeline on track and manage smooth transitions throughout the day

  • Brief the MC/DJ/band on key timings and special moments

  • Troubleshoot and problem-solve as needed

A man and a woman smiling, dressed in wedding attire, standing outdoors at Aintree Cottage, with the woman holding a bouquet of white faux flowers and wearing a white strapless dress, and the man in a light beige suit.

© Gonzalo Novoa Photography

A woman with curly blonde hair in a patterned dress singing or performing on stage, with LED candles at the front and green stage lighting.
Elegant banquet table set for a wedding reception inside a tent with white tablecloths, floral arrangements, candles, and place settings on a green artificial turf surface.

© Carisse Antonas

A dark green satin-covered table with white candles, a decorative display with a photo, and QR codes. In front, a white and green floral arrangement with candles on the floor.

© West Creative

Event Styling and Set-up

Our Styling & Set-Up service is designed for clients who have already planned their event and simply need a professional team to bring their vision to life. You provide the items, floor plan and styling instructions—we take care of the setup exactly as you've envisioned it. Whether you're organising a wedding, engagement, baby shower, corporate event or celebration, we'll ensure every detail is thoughtfully placed before your guests arrive.

From $480- What's included*:

  • A 30-minute Zoom consultation approximately two weeks before your event

  • Review of your floor plan, layout and styling instructions

  • Set-up of client-supplied styling and DIY items, including: Candles, Name place cards, Table numbers, Welcome signage, Seating chart, Napkin, Glassware, Cutlery, Crockery

  • Up to 3 hours of set-up at one location

*Travel fees applies

Optional add-ons:

  • Napkin folding

  • Ironing or steaming table linen

  • Additional hours on site

  • Additional styling staff for events over 50 guests

  • Relocation of styling items from ceremony to reception

  • Hire items from the Olala Events collection

Book your free 15-minute consultation

Let’s make your planning journey easier — whether you’re exploring on-day coordination or looking for guidance with silk floral designs.

Choose the service that best suits your needs, pick a time that works, fill up your form and we’ll chat through your ideas, questions, and next steps. I can’t wait to connect and help bring your vision to life!